Scheduling & Contract Specialist

Location CA-Toronto
Posted Date 3 months ago(01/22/2024 4:10 PM)
Job ID
# Positions
Experience (Years)
Contract Administration & Enforcement/Representation - Scheduling & Contract Specialist

External Description

Scheduling & Contract Specialist



The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks a Scheduling & Contract Specialist for our office in Toronto, Ontario, located in Mississauga.  ALPA represents more than 77,000 pilots at 43 airlines in Canada and the United States.  Under general supervision and within the limitations of Association policy, the Scheduling & Contract Specialist works closely with MEC officers, representatives, committee volunteers, and staff colleagues to assist the Air Canada pilot group with crew scheduling concerns, compliance with the collective agreement, and overall support, including assisting the Scheduling Committee in the monthly scheduling process and responding to queries via e-mail and, when the matter is immediate and time-sensitive, direct contact with the pilot. 


Travel:  5 – 15%.


ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behaviour of any kind based on race, colour, sex, religion, sexual orientation, national origin, gender identity, caste, disability, neurodiversity, genetic information, pregnancy, or other protected characteristics, including Aboriginal peoples and visible minorities, as outlined in federal or provincial laws.  We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.


Minimum Requirements:

  • Secondary School Diploma (SSD) or Diplôme d'Études Secondaires (DES) required; Bachelor’s degree in relevant area or related field, from an accredited college or university preferred; or, the equivalent combination of education and practical experience.
  • Knowledge of pilot scheduling and work rules preferred.
  • Understanding of current Air Canada or other Canadian pilot collective agreement(s) and airline practices preferred.
  • Five (5) years of equivalent aviation experience required, ten (10) or more years strongly preferred.
  • Working knowledge of Canadian Aviation Regulations (CARs) preferred.
  • Labour law experience strongly preferred.
  • Excellent interpersonal and communication skills, oral and written, for effective interaction with internal staff, external contacts, and pilots.
  • Excellent organizational skills.
  • Able to work independently and to be proactive in identifying and responding to issues and problems.
  • Software: Microsoft Outlook, Word, and Excel required; SharePoint preferred.


Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.


Constantly operates a computer/smartphone/tablet.  Regularly required to maintain a stationary position, move about the office and the local metropolitan area, determine what others have said or written, and converse with others and exchange accurate information.


Regularly required to sit, stand, bend, reach, and move about the office and travel (locally and nationally).  Also includes occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.


Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.).  While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs.  (Assistance may not always be available.)


ALPA offers competitive salaries with enhanced benefits, including:


  • 27 days paid vacation and holidays per year plus 2 volunteer days per year;
  • generous sick and bereavement leave;
  • company-paid premiums for family supplemental health care (supplemental medical, dental, prescription, and vision for employee, spouse, and dependent children), life insurance, and long-term disability insurance;
  • Education Assistance Program; and,
  • Non-elective employer contributions of 13% made to individual RRSP account after 180 days of employment.


 Relocation Not Provided.




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