Administrative Assistant

Location CA-Ottawa
Posted Date 2 months ago(07/17/2023 2:41 PM)
Job ID
# Positions
Experience (Years)
Administrative/Clerical - Bilingual Administrative Assistant

External Description

Administrative Assistant



The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an Administrative Assistant for our Ottawa office.  ALPA represents more than 75,000 pilots at 43 airlines in Canada and the United States.  The Administrative Assistant is responsible for supporting all aspects of running an outbased office. They assist the Ottawa Office Supervisor in performing the role of liaison with ALPA members, various government and non-government agencies, airlines, and ALPA National. They follow priorities in accordance with administrative needs and develop a complete understanding of the role and purpose of the Association and responsibilities of the Ottawa office. 

Travel required:  2 – 5%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behaviour of any kind based on race, colour, sex, religion, sexual orientation, national origin, gender identity, disability, genetic information, pregnancy, or other protected characteristics, including Aboriginal peoples and visible minorities, as outlined in federal or provincial laws.  We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.


Minimum Requirements:

  • Secondary School Diploma (SSD) or Diplôme d'Études Secondaires (DES), or equivalen,t plus two years in a college or business school, or equivalent experience.
  • Two (2) years related experience in an administrative position with preference given to prior experience in the aviation industry, either in the private sector or the government.
  • Excellent written and oral communication skills, including editing and writing skills. Bilingual French-English language skills strongly preferred.
  • Understanding of the role and purpose of the Association and responsibilities of the Ottawa office.
  • Proficiency on personal computers and related software, including word processing, spreadsheet, and presentation tools.
  • Ability to establish and follow procedures and work independently.


Physical Demands:


Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer.  Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area.  May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs.  (Assistance may not always be available.)


ALPA offers competitive salaries with enhanced benefits, including: 

  • 27 days paid vacation and holidays per year plus 2 volunteer days per year;
  • generous sick and bereavement leave;
  • company-paid premiums for family supplemental health care (supplemental medical, dental, prescription, and vision for employee, spouse, and dependent children), life insurance, and long-term disability insurance;
  • Education Assistance Program; and,
  • Non-elective employer contributions of 13% made to individual RRSP account after 180 days of employment




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