Scheduling Administrative Assistant

Scheduling Administrative Assistant

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Scheduling Administrative Assistant for the Delta Master Executive Council (MEC) Office in Atlanta, representing over 15,000 pilots flying for Delta.  The Scheduling Administrative Assistant provides administrative support services for the MEC Scheduling Committee Office, supporting the Committee Chair, the committee, Scheduling Coordinators (SCs), and the pilots, in the administration and coordination of emails, handling phone calls, updating and maintaining scheduling reports and the scheduling page, and related administrative functions, under general supervision and within the limitations of Association policy.  They also handle individual pilot calls and questions related to scheduling; keep the Officers apprised of National and Committee agendas; independently draft correspondence for the review and approval of the Scheduling Committee and may produce a variety of briefs, contracts, forms, letters, minutes, papers, reports, and/or updates related to the work of the committee; and, may communicate with Delta and the Committee, as directed.  They are also responsible for establishing, organizing, and maintaining up-to-date scheduling files, filing and purging materials as directed and in accordance with established records management procedures and retention schedules.

Travel: 2 – 3%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace.  We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws.  We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

Minimum Requirements:

• High school diploma or the equivalent combination of education and experience required.
• Three (3) years of related experience, four (4) or more preferred.
• Knowledge of Delta pilot scheduling and work rules strongly preferred but not required. 
• Understanding of Delta corporate practices preferred but not required.
• Some planning/scheduling experience a plus.
• At management discretion, company experience with proven expertise may be substituted for some of the above.
• Customer and/or member service experience required, ALPA experience strongly preferred.
• Must possess strong time management skills; be able to work in a fast-paced, multi-tasking environment; and, transition easily between projects.
• Effective interpersonal skills, diplomacy, and tact to work with all levels of employees, management, and membership.
• Well organized and detail-oriented with the ability to follow specific processes and procedures.
• Is a self-starter with the ability to work independently, without close supervision, and provide administrative solutions to various issues as they arise.
• Strong attention to detail with organizational and follow-through skills.
• Software: Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint. Familiarity with database software preferred.

Physical Demands:

Note:  The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. 

Constantly operates a computer.  Regularly required to maintain a stationary position, move about the office, determine what others have said or written, and frequently converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office.  Also includes occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack and/or move the shipping cases.

Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs.  (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment.  No employee contribution required!  The 401k plan includes a Roth option and 4-year vesting schedule.
• Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• 15 days paid vacation and 12 holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;
• Education Assistance Program; and,
• Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.

Relocation not provided.

PM19