Scheduling Administrative Coordinator

Location US-GA-Atlanta
Posted Date 1 month ago(04/28/2023 2:00 PM)
Job ID
# Positions
Experience (Years)
Contract Administration & Enforcement/Representation - Scheduling and Contract Enforcement

External Description

Scheduling Administrative Coordinator



The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Scheduling Administrative Coordinator for the Delta Master Executive Council (MEC) Office in Atlanta, representing over 15,000 pilots flying for Delta.  The Scheduling Administrative Coordinator provides administrative services for the Scheduling and Contract Administration Committees and pilots regarding crew scheduling, as well as handling calls, clarifying and/or resolving individual pilot scheduling concerns, and supporting contract enforcement, under general supervision and within the limitations of Association policy.  They also handle individual pilot(s) scheduling and work rule calls and questions related to contract enforcement; serve as administrative liaison between the Association and Delta to clarify and/or resolve individual pilot scheduling concerns; communicate with Delta and Committees as directed; keep the Officers apprised of National and Committee agendas; independently draft correspondence for the review and approval of the Scheduling and Contract Committee(s) and may produce a variety of briefs, contracts, forms, letters, minutes, papers, reports, and/or updates related to the work of the committees; and, establish, organize, and maintain up-to-date scheduling system files, filing and purging materials as directed and in accordance with established records management procedures and retention schedules.


ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace.  We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws.  We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.


Minimum Requirements:


  • High school diploma or the equivalent combination of education and experience required.
  • Knowledge of Delta pilot scheduling and work rules strongly preferred.
  • Understanding of Delta pilot contract and corporate practices strongly preferred.
  • Working knowledge of System Board of Adjustment, Federal Flight Time/Duty Time, and other Federal Aviation Regulations (FARs) preferred.
  • Four (4) years of related experience, five (5) or more preferred.
  • MS Office proficiency required.
  • Excellent communication skills, oral and written.
  • Effective interpersonal skills, diplomacy, and tact to work with all levels of employees, management, and membership.


Physical Demands:


Note:  The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. 


Constantly operates a computer.  Regularly required to maintain a stationary position, move about the office, determine what others have said or written, and frequently converse with others and exchange accurate information.


Regularly required to sit, stand, bend, reach, and move about the office.  Also includes occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack and/or move the shipping cases.


Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs.  (Assistance may not always be available.)


ALPA offers competitive salaries with terrific benefits, including:

  • 401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment.  No employee contribution required!  The 401k plan includes a Roth option and 4-year vesting schedule.
  • Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
  • 15 days paid vacation and 12 holidays per year plus 2 volunteer days per year;
  • Generous sick and bereavement leave;
  • Competitive parental leave;
  • Company-paid premiums for disability and life insurance;
  • Flexible Spending and Health Savings accounts;
  • Retiree health plan;
  • Education Assistance Program; and,
  • Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.


Relocation not provided.





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