Administrative Assistant

Administrative Assistant

The Air Line Pilots Association, International, the largest airline pilots union in the world and the largest non-governmental aviation safety organization in the world, seeks an experienced Administrative Assistant for the Spirit Airlines (SPA) Master Executive Council (MEC) office in Fort Lauderdale, FL representing 3,300 pilots flying for Spirit.  The Administrative Assistant/Receptionist provides support for the SPA MEC office by answering phones; receiving visitors to the office; providing general information and/or routes callers or visitors to appropriate persons; providing word processing services and proofreading a variety of letters, reports, briefs, contracts, forms, news updates, and the like, related to the work of the office; taking notes at meetings and providing drafts for review, prior to distribution; assisting in the compilation of data for reports; updating the online calendar; opening and distributing incoming mail in accordance with office procedures; assisting in maintaining current and up-to-date files, filing and/or purging materials as directed and in accordance with Association policy and procedure and the Document Management Program; duplicating, collating, and distributing a variety of documents, as directed; and, making hotel and travel arrangements for all MEC business as directed by the MEC officers and MEC committees as well as coordinating  regular office meetings.  Responsibilities will require regular communications with member pilots, officers, and committees; Event Planning, Purchasing, and other Association staff; hotels; vendors; and, consultants.  

Travel:  10 - 15%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace.  We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws.  We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

Minimum Requirements:

• High School diploma required or the equivalent combination of education and experience.
• Two (2) or more years prior or related experience strongly preferred. At management discretion, Bachelor’s degree may be substituted for some experience.
• Software: Microsoft Word, Outlook, Excel, and PowerPoint. Knowledge of Infor, Tableau, and/or SharePoint is a plus.
• Must be a self-starter with the ability to work independently, without close supervision, and provide administrative solutions to various issues as they arise.
• Strong attention to detail and organizational and follow-through skills.
• Strong interpersonal and communication skills, oral and written, required.
• Effective interpersonal skills for interaction with member pilots and staff.
• Able to work flexible schedule on short notice as needed.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer/smartphone/tablet.  Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area.  May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs.  (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 13% after 180 days of employment.  No employee contribution required!  The plan includes a Roth option and 4-year vesting schedule.
• Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• 27 days paid vacation and holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;
• Education Assistance Program; and,
• Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.

Relocation Not Provided.

PM19