• Procurement & Facilities Supervisor

    Location US-VA-Herndon
    Posted Date 1 month ago(05/23/2018 11:39 AM)
    Job ID
    2018-0024
    # Positions
    1
    Experience (Years)
    5
    Category
    Finance and Accounting - Procurement & Facilities Supervisor
  • External Description

     

    Procurement & Facilities Supervisor

     

     The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 60,000 pilots at 34 U.S. and Canadian airlines) seeks an experienced Procurement & Facilities Supervisor for our Herndon, Virginia, office.  The Procurement & Facilities Supervisor leads the team that administers ALPA’s procurement program and facilities and mailroom responsibilities.  S/he oversees the duties and responsibilities required for contracting goods and services in accordance with the Association’s policies and works with ALPA’s national and regional offices across North America to ensure compliant and efficacious facilities management.

     

    S/he provides advice and direction for real estate and construction renovation projects and oversees the compilation of market data and analysis of options.  S/he also provides administrative oversight for all aspects of relocations including sourcing, negotiations, and leasing in accordance with the Association’s Constitution & By-Laws and the Administrative Manual.

     

    Applicants are advised that relocation of our Washington, D.C. metropolitan area offices is in progress, from offices near the White House and in Herndon, Virginia, to Capitol Hill and Tysons Corner, Virginia.  Anticipated completion in 2019.

     

    Travel: 10 – 20%.

     

    Minorities, veterans, and people with disabilities are encouraged to apply.

     

    Minimum Requirements:

     

    • Ability to work flexible schedule and be on-call during off-hours on short-notice as needed.
    • Bachelor's degree in relevant area, e.g., Business Administration, Contract Administration, Economics, Logistics, or related field, required from an accredited college or university; master's degree in Business or Supply Chain Management preferred; or, the equivalent combination of education and practical experience.
    • Five (5) years of procurement and facilities and/or real estate experience required, eight (8) or more years strongly preferred.
    • Experience as a procurement professional with demonstrable results strongly preferred.
    • Procurement and/or contract administration experience strongly preferred.
    • Understanding of commercial real estate in a leasing environment, from proposal to lease execution, and of building maintenance and operations strongly preferred.
    • In-depth knowledge of lease financial information and accounting principles, depreciation schedules, deferred rent, future lease payment schedules, and insurance allocations strongly preferred.
    • Experience with data analysis, reporting, and the like, strongly preferred.
    • Previous supervisory experience and solid negotiation skills strongly preferred. Significant management experience strongly preferred.
    • Certified in Production and Inventory Management (CPIM), Facility Management Professional (FMP), Certified Facility Manager® (CFM), or Sustainability Facility Professional™ (SFP) preferred. Paralegal Certificate a plus.
    • Valid Driver's License with a clean driving record for at least the past five (5) years.
    • Excellent interpersonal and communication skills, oral and written, for effective interaction with internal staff, external contacts, and pilots.
    • Strong understanding of budgets and budgetary process.
    • Association and/or membership programs experience preferred; knowledge of ALPA policies and procedures and computerized business systems (Infor Lawson 10) strongly preferred.
    • Software: Microsoft Excel (Data and Pivot Tables), Access (preferred), Word, Outlook, and PowerPoint required.

     

    Physical Demands:

     

    Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

     

    Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

     

    Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

     

    Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)  

                    

    Relocation Not Provided

     

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